Privacy Policy
Effective Date: 10/02/2025
Thank you for choosing AI Invoicer (“we,” “us,” “our”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered invoicing software-as-a-service (SaaS) platform (“Service”). By accessing or using AI Invoicer, you agree to the terms of this Privacy Policy. If you do not agree with the terms, please do not use the Service.
1. Information We Collect
We collect the following types of information to provide and improve our Service:
1.1 Personal Information
When you register for an account or use AI Invoicer, we may collect:
Contact Information: Name, email address, phone number, telephone number, billing address.
Account Credentials: Username, password, and security questions.
Payment Information: Credit card details, billing history, and transaction records (processed securely via third-party payment processors).
Business Information: Company name, tax ID, and business address, business logo, business category, payment options for invoicing, company website, company terms & company conditions for invoicing, company social media.
1.2 Invoicing Data
We collect data related to your invoicing activities, including:
Client names, addresses, contact information, email addresses, and payment details.
Invoice amounts, due dates, and payment statuses.
Transaction histories.
1.3 Usage Data
We automatically collect information about how you interact with AI Invoicer, such as:
IP address, browser type, and device information.
Pages visited, features used, and time spent on the platform.
Error logs and performance metrics.
1.4 Cookies and Tracking Technologies
We use cookies, web beacons, and similar technologies to:
Enhance user experience.
Analyze trends and monitor Service usage.
Deliver targeted advertisements (if applicable).
You can manage cookie preferences through your browser settings.
1.5 Email Tracking policy
What We Track
- Open tracking: We may track when and how many times emails are opened when the invoice emails are sent.
- Basic device information: Type of device and email client used to open emails.
- Location data: General geographic location based on IP address
How We Use This Information
- We use email tracking to
- Improve our communication effectiveness
- Ensure delivery of important invoice-related information
- Verify receipt of invoices
- Analyze engagement with our services
Your Rights
- You have the right to:
- Opt-out of email tracking
- Request information about data collected
- Request deletion of tracking data
Data Retention
- Email tracking data is retained for [specific period] and then automatically deleted.
2. How We Use Your Information
We use the collected information for the following purposes:
To Provide and Maintain the Service: Create and manage your account, process invoices, and facilitate payments.
To Improve the Service: Analyze usage patterns and optimize platform performance.
To Communicate with You: Send transactional emails, updates, and customer support responses.
To Ensure Security: Detect and prevent fraud, unauthorized access, and other malicious activities.
To Comply with Legal Obligations: Meet regulatory requirements and respond to lawful requests.
3. How We Share Your Information
We do not sell your personal information. However, we may share it in the following circumstances:
3.1 With Third-Party Service Providers
We engage trusted third parties to assist with:
Payment processing (e.g., Razorpay).
Cloud hosting and data storage.
Customer support and analytics.
These providers are contractually obligated to protect your data and use it only for the purposes we specify.
3.2 For Legal Reasons
We may disclose your information if required by law, such as:
To comply with a subpoena or court order.
To protect our rights, property, or safety.
3.3 With Your Consent
We may share your information with third parties if you explicitly authorize us to do so.
4. Data Retention
We retain your information only for as long as necessary to:
Fulfill the purposes outlined in this Privacy Policy.
Comply with legal obligations.
Resolve disputes and enforce agreements.
If you delete your account, we will anonymize or delete your data unless retention is required by law.
5. Data Security
We implement industry-standard security measures to protect your information, including:
Encryption of data in transit and at rest.
Regular security audits and vulnerability assessments.
Access controls and authentication mechanisms.
However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
6. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights:
Access: Request a copy of the personal data we hold about you.
Correction: Update or correct inaccurate information.
Deletion: Request deletion of your data, subject to legal requirements.
Opt-Out: Unsubscribe from marketing communications.
To exercise these rights, contact us at contact
7. International Data Transfers
If you are located outside the region where our servers are located, your data may be transferred to and processed in a different country. We ensure such transfers comply with applicable data protection laws.
8. Children’s Privacy
AI Invoicer is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware of such data, we will delete it promptly.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will notify you via email or through the Service. Your continued use of AI Invoicer after such changes constitutes acceptance of the updated policy.
10. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
Email: help@aiinvoicer.in
Phone: +91 8983608001
Address: Near Saibaba international airport, Kakdi Road, Shirdi, Maharashtra, India